I’m not sure what would be best.
My first thought was to have each binder more or less “attached” to the tool or the tool’s table, so it’s easy to find. That would make sense for something like the 3D printer, but get really messy for something like the lathes. A mixture of both maybe?
As long as they are close by and highly visible they would serve the intended purpose.
One thing I would like to add about special effects and props (primarily effects) I will need to see things working and reliable in a mostly finished state at least 2 weeks before setup or it will not be considered for use. The person or persons behind it should also be available to install and maintain it.
@cocoadotcakes I went to the KAC website and found no useful information. There is no date, location, or any mention of a changed format. All I can tell is that it’s in November. Kinda hard to get excited when we don’t have a direction to start running in.