IMPORTANT Artist / Community Booth Check-in Information
–You MUST enter via Lorne St., east of Sandman Centre arena – no exceptions!–
STEPS FOR MORNING OF:
From 6am to 8am only, registered artists and community groups must check in at back parking lot entrance just east of Sandman Centre (enter off Lorne St. - see map below)
You will be directed to your location in the park when it is safe to proceed
Please park your vehicle off to the side while you unload so that other vehicles may get past
Unload vehicle as quickly as possible to make room for next vendors waiting to get in - do NOT set up yet
Move vehicle to vendor parking (behind Sandman Centre)
Then, walk back and set up booth
You must be ready for customers by 8:30am
Booth Set Up: Once you’ve moved your vehicle, set-up your own tent & tables (KAC is not able to supply these items) and ARTfully display your fabulous selection of creative hand-made (and approved) goods. Please adhere to your assigned number and its boundaries. No trading of spaces will be allowed; if there is an issue with your spot, please find Lorel or a traffic attendant (wearing orange vests) immediately to rectify the situation (or call the Art in the Park cell for help 250-682-8634 or 778-921-2470). All artists will have a numbered sign attached to their booth, and it must remain clearly visible all day (a KAC volunteer will come around and attach in the morning and remove at the end of the day).
The Event: 9am to 5pm. The Kamloops Arts Council is committed to making Art in the Park a premiere event for both the City of Kamloops and its participating Artists. Quality control will be in effect - make sure that you are only selling what has been accepted on your application.
Wrap Up: All booths must remain in place until 5 pm. DO NOT DRIVE YOUR CAR IN THE PARK UNTIL 5pm. If you’ve had a great run on sales and are out of product, we suggest that you take advantage of the remainder of the day to promote yourself and your art. Starting at 5 pm, you’ll be able to dismantle your booth at that time, then bring in your vehicle. Everyone is responsible for removing any and all packing supplies that they brought into the park. Garbage cans are not plentiful so please haul your recyclables out when you leave.
Art in the Park Event Checklist for Artists and Community Groups
*Please note that coffee & snack may not be provided this year, come prepared!
Tent, canopy or umbrella (optional but recommended - limited shade areas are available since some trees have been removed from the park)
Tables and/or shelving units. Don’t forget some odd bits of wood to help level your table or shelving units as the park has some uneven areas.
Chairs (though standing or perching on a high stool to talk with customers is best)
Materials to create an attractive space in which to sell your work (tablecloths, fabric, display units, etc). Bare tables are not acceptable.
Bungy cords, rope or some mechanism to hold your tent down. Weighted milk cartons will help with our 3 o’clock wind.
Power cords (if you requested power)
Cash Float (no banks open!) There will be ATM machines on site.
Drinking Water - the City has a free water station, so just bring a bottle to keep hydrated through the day.
Pack a lunch and snacks to keep you going through the day. There will be food trucks on site and Folkfest has Multicultural food booths, but it may be difficult to get away from your booth on a busy day.
Self Promotion Items: signage, business cards, brochures, etc.
Directions to the park (use Google Maps to Riverside Park, Kamloops).
Incidentals (tape, pens, paper, etc)
Sunscreen / hat
we recommend you print and bring this email
Members Meeting, May 28, 2017, 6:15 pm
Lounge of Makerspace
Present: Dave Holley, Amanda Eccleston, Grant Fraser, Torren, Nicholas, Cole, Krankin, Vaughn, Brad Allen, Ashley, Pierre
Regrets: Megan and Kile
Members Meeting Agenda:
Nicholas - Fundraising Information
Nicholas joined the meeting to explain his approach to fundraising. He had taken a hiatus from the Space and is excited to be coming back and really likes what he sees in terms of improvements to the space.
Nich talked about the use of consumables - all these things are included in fundraising. The Makerspace has enjoyed low overhead in the past - cheap rent, not spending on tools, etc. That is changing, as the Space evolves.
Need to improve our appreciation of sponsors - updating the website, shouts on facebook, and real benefits for sponsors
KMS and SSP donations enjoyed good recognition (albeit, we are waiting on the website update). @kile is on that.
Brainstorming about ways to appreciate sponsors?
Fundraising dinner -1st one made $3000, 2nd made $2000. Approach Mission about use of Facility? Would bring costs and logistics down - have a nice dinner and then come to Makerspace for demos. Is it possible? Vaughn to ask Regan about it.
Hot Night in the City, August 12 - a $1500 opportunity to man barricades and do the garbages (12 people from 5:30 am to 9 am, 12 people from 5 pm to 6 pm). Facebook and Forum posts to garner support.
Ideas for fundraising:
Dinner with silent auction (Mission or Courthouse?) Rubins, First week of October 2017,
Website store? Who can set it up and run it. Add sub-domain to Makerspace webpage.
Making kits for sale at events and hack night etc. - need to have work parties to get it rolling; many ready to go kit ideas in-house.
Grow Shelves - home depot to donate shelves? Makes sense when multiples are made, charging $800 each; materials being $500. (Need to make parts list and get the supply costs down.) 8 hours of 4 people to make 6 shelves.) Brad will get the details together. Vectors are available.
Haunted House - made $5000 last year; Nic thinks it will happen again.
Samples of current fundraising/partnerships:
Clay Space workshops - about $800 (Amanda Eccleston, mostly)
Clay Space Arts Commission Grant - $5250
4D School Tuesday’s $675 (Vaughn)
Sportsman graphics $960 (Nicholas using Design Lab vinyl cutter)
Social Planning Council grant for 3D printer $1500
HCOS 6 weeks of woodshop @ $300 (Brad)
Art in the Park
Has anyone booked a table? @grant and @cole volunteer to man booth.
Areas assessment/coordinators reports: @Bradley-Maker is preparing a form for each area shop coordinator to complete that will gather information about each shop and studio (everything from physical specs, equipment, needs, users, special conditions, wish list, etc). This is an important exercise in that we will be able to prioritize development and management going forward. I hope each coordinator is able to complete these forms (probably take about 30 mins) on or before June 12th, so the information can be integrated into the business plan.
Clay Space Update
Arts Commission Community Arts Grant awarded $5250 of $9070 requested - good job to Janet Whitehead for writing the majority of the grant and for everyone who supported it. We are able to trim some wishlist items to meet the shortfall.
Amanda Eccleston, Janet Whitehead and Kathleen Raven have held workshops
Wednesday nights are popular - approx. 6 people using it consistently on Weds nights
Four Directions School used the Clay Space on 3 Tuesdays and really liked it.
Looking for volunteers for June 12 to June 22 to do reno - please contact Vaughn to book some help
Aiming to fire the Kiln June 22
Makerspace Business Planning:
We have an opportunity to develop a business plan using a platform called Plan Genie, which has been offered to us free of charge. This platform guides the development of a short, mid and long-term plan for the Space and I am hoping we can get at least 4 Members on board for about 4 hours each over the next month to ‘fill in the blanks’ on this and form a plan going forward, and have it substantially completed mid June.
I will present the platform and see who is up for doing it. I think it is important to ‘do something’ in terms of forward planning and this presents a turn-key opportunity to do it!
This is VERY important in terms of managing the development of the space and negotiations with stakeholders - without goals and plans is is very hard to succeed.
I have the software loaded and it is ready to go.
Here is the link for more info on this platform: https://plangenie.com/
Financial Report and Projections:
We are basically ‘running blind’ in terms of a plan and financial matters. We need to quantify the costs of running the Makerspace on a monthly and yearly basis, how many keys and drop-in members we have, what we need in terms of income to actually be sustainable. Importantly: what are our goals are for income in terms of memberships and partnerships? I am hoping our Treasurer @Grant-Fraser can provide some of these numbers - even estimates will help actually set some baselines and give us a sense of where we are and what we need to shoot for.
Expenses per month: approx. $4600/month
Need 30 keyholder and 30 drop ins and 4 partnerships
Lease of 207 Victoria West:
A discussion of our Space, its pros and cons, what it costs to run it, the issues we face, etc. A general discussion and brainstorm on our plant, with a view to confirming and refining our strategy. We (@Grant-Fraser and I) meet with the landlords at the end of June, inform them of our needs for the next 3 years and present a plan for paying for this large building. Please come with useful, actionable feedback for us to use?
RFID/Membership database implementation:
Need to follow through with this in a big way. It is the key to improving management, drop-in access, security and sustainability. If those in the know (@toxuin @kile@colin@arasbm etc) could bring us up to speed on what we can do to make this happen?
Grant and Kile have been sent a testing link for the system - can they let us know when that process will be complete.
Back ups of Makerspace data
Members are recommended to backup their own data.
Sorry to have missed it guys. I was up to my eyebrows with shit, and wasn’t 100% sure if it was happening as my internet has been failing. I’d be interested in a weekly or monthly or somewhere in between regular meal together. I’ll get the crock going again soon too…
Be sure to drop by The Hackery’s booth. They won best in class last years with their “exploded view” exhibit and have in the past supplied us with odds and ends for the hack room.
Did another dump run - thanks to @Pierre, especially, for helping load up the truck last Monday! The bins system works pretty good - 3 fit nicely in the back of the truck, with space for garbage bags, too, alongside them.
We do a good job of separating the metals, plastics, wood and electronics - thank you to everyone who makes an effort to put the waste in the right bin!
I also pressure washed them and they are ready for more.
I’m shop capable with most tools, but haven’t used a shopsmith. I’m back in country on the 16th, and available for an orientation, plus @Bradley-Maker I’m available if you ever need a hand with shop stuff.