Hi everyone - I’ve been snowed under with my own work for the last 6 weeks and am now coming up for air! A Members Meeting and some planning sounds great, and thank you to everyone who has been holding the fort!
A few items for discussion:
Makerspace Business Planning:
We have an opportunity to develop a business plan using a platform called Plan Genie, which has been offered to us free of charge. This platform guides the development of a short, mid and long-term plan for the Space and I am hoping we can get at least 4 Members on board for about 4 hours each over the next month to ‘fill in the blanks’ on this and form a plan going forward, and have it substantially completed mid June.
I will present the platform and see who is up for doing it. I think it is important to ‘do something’ in terms of forward planning and this presents a turn-key opportunity to do it!
This is VERY important in terms of managing the development of the space and negotiations with stakeholders - without goals and plans is is very hard to succeed.
I have the software loaded and it is ready to go.
Here is the link for more info on this platform:
Financial Report and Projections:
We are basically ‘running blind’ in terms of a plan and financial matters. We need to quantify the costs of running the Makerspace on a monthly and yearly basis, how many keys and drop-in members we have, what we need in terms of income to actually be sustainable. Importantly: what are our goals are for income in terms of memberships and partnerships? I am hoping our Treasurer @Grant-Fraser can provide some of these numbers - even estimates will help actually set some baselines and give us a sense of where we are and what we need to shoot for.
Lease of 207 Victoria West:
A discussion of our Space, its pros and cons, what it costs to run it, the issues we face, etc. A general discussion and brainstorm on our plant, with a view to confirming and refining our strategy. We (@Grant-Fraser and I) meet with the landlords at the end of June, inform them of our needs for the next 3 years and present a plan for paying for this large building. Please come with useful, actionable feedback for us to use?
Areas assessment/coordinators reports:
@Bradley-Maker is preparing a form for each area shop coordinator to complete that will gather information about each shop and studio (everything from physical specs, equipment, needs, users, special conditions, wish list, etc). This is an important exercise in that we will be able to prioritize development and management going forward. I hope each coordinator is able to complete these forms (probably take about 30 mins) on or before June 12th, so the information can be integrated into the business plan.
RFID/Membership database implementation:
Need to follow through with this in a big way. It is the key to improving management, drop-in access, security and sustainability. If those in the know (@toxuin @kile @colin @arasbm etc) could bring us up to speed on what we can do to make this happen?
Back ups of Makerspace data
Can we do this? I have my own folders backed up, but should everything be done?